GDPR COMPLIANCE MADE EASY WITH iTRENT


With the GDPR clock ticking, it’s essential that you have the right processes in place to satisfy the new rules and respond to information requests quickly.

Being prepared is essential, and that’s where iTrent comes in. We’ve done the hard work to make it that little bit easier for you.

iTrent’s GDPR functionality covers seven key areas, all designed to help with compliance while streamlining complicated processes.

 

HOW iTRENT HELPS WITH GDPR


  • Sensitive categories of data
  • Rights of the individual
  • Change notification
  • Audit
  • Subject data access
  • Data retention
  • Privacy policy

GDPR COMPLIANCE MADE EASY WITH iTRENT


With the GDPR clock ticking, it’s essential that you have the right processes in place to satisfy the new rules and respond to information requests quickly.

Being prepared is essential, and that’s where iTrent comes in. We’ve done the hard work to make it that little bit easier for you.

iTrent’s GDPR functionality covers seven key areas, all designed to help with compliance while streamlining complicated processes.

HOW iTRENT HELPS WITH GDPR


  • Sensitive categories of data
  • Rights of the individual
  • Change notification
  • Audit
  • Subject data access
  • Data retention
  • Privacy policy

SUBJECT DATA REQUEST


If an employee requests access to their personal information, you have 30 days to respond to the request.

With iTrent it is easy to respond to requests, simply select the employee and the data you wish to export using our simple form and the information is right there at your fingertips.

You can then send it directly to the employee, making the process a whole lot quicker!

DATA RETENTION


Under the GDPR, you need to ensure that you are not storing your employee data for longer than is necessary.

With iTrent you can set data retention rules on a mass scale, or unique rules for a specific person or organisation.

For example, you can choose to retain medical records when these may impact the control of ‘Asbestos at Work Regulations’.

PRIVACY POLICY


With iTrent you can upload and notify users of your privacy policy, which they must then agree to before being granted access to the software.

This information is recorded and can be audited in the event of a breach.

AUDIT REPORTING


iTrent’s Audit User Journey functionality creates a timeline of what a user did within a session, showing which areas of the software they accessed, what they did, and what actions they took – all time and date stamped.

This helps with GDPR regulations as it will show you when an employee has exported data out of iTrent which you can then investigate further.

SUBJECT DATA REQUEST


If an employee requests access to their personal information, you have 30 days to respond to the request.

With iTrent it is easy to respond to requests, simply select the employee and the data you wish to export using our simple form and the information is right there at your fingertips.

You can then send it directly to the employee, making the process a whole lot quicker!

DATA RETENTION


Under the GDPR, you need to ensure that you are not storing your employee data for longer than is necessary.

With iTrent you can set data retention rules on a mass scale, or unique rules for a specific person or organisation.

For example, you can choose to retain medical records when these may impact the control of ‘Asbestos at Work Regulations’.

PRIVACY POLICY


With iTrent you can upload and notify users of your privacy policy, which they must then agree to before being granted access to the software.

This information is recorded and can be audited in the event of a breach.

AUDIT REPORTING


iTrent’s Audit User Journey functionality creates a timeline of what a user did within a session, showing which areas of the software they accessed, what they did, and what actions they took – all time and date stamped.

This helps with GDPR regulations as it will show you when an employee has exported data out of iTrent which you can then investigate further.

ADVICE AND TOOLS TO HELP WITH GDPR COMPLIANCE


MHR are pleased to offer advice to help make the GDPR regulations clearer and provide information on how you can prepare.

We also have an online training course for staff awareness and a tool to help you find data that's hidden away in file storage systems. Find out more in our GDPR Hub.

GDPR HUB

SPEAK TO AN EXPERT ABOUT GDPR


We've worked with data protection experts and the ICO to develop the iTrent solution so that it can help you meet the GDPR regulations.

Speak to one of our experts about how we can help you.

Speak to an expert
Request a demo